Evoko Room Management Solution

Touch. Schedule. Meet

Take the hassle out of booking rooms

No more double-booking, interrupted meetings or wasted slots. The Evoko Room Manager is a new system for booking rooms that displays the booking status clearly outside the meeting room on touch-sensitive screens. The Evoko Room Booking Solution integrates with Microsoft Outlook as standad which means you book meetings just as you have always done in Microsoft Outlook. The Evoko Room Manager also makes it possible to check the booking status directly on the touch-sensitive screen. And the red or green background illumination of the screen means that you can see at a distance whether the room is free or not.

Cost-effective room management

Meeting rooms no longer need to stand empty because no-one knew they were free. It is now much easier to extend a meeting, and book spontaneously any free slots that arise.

Easy installation

Installing the Evoko Room Manager is as simple as adding the meeting room as a user at the Microsoft Exchange Server, and this does not require any changes to IT security.

Put an end to double bookings

The screen helps personnel to rapidly find an unoccupied meeting room, thus avoiding disturbing meetings that are in progress

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Clarity is the point

All important information is displayed on the screen: current time, starting time and finishing time of the meeting in progress and how long the meeting will continue.
The touch-sensitive screen displays a clear menu structure that gives you a rapid overview of the booking status and enables you to book the room, cancel a booking or extend a meeting in progress.


 
You can also report a fault on the projector or other technical equipment in the meeting room with a touch on the relevant symbol. The flat 8" screen of the Evoko Room Manager gives a discrete impression and blends well into both modern and classical surroundings.

Stuck at your desk? Book from your computer!

The Evoko Room Manager synchronises automatically with the company bookings in Microsoft Outlook and this means that you can continue to book from your own computer (unless you happen to be passing the touch-sensitive screen, of course). You can make future bookings using your computer and Outlook.